Site Admin (CP-A125)

Administrative
Job Placement : - 12 December 2012 - 26 December 2012
Level Education : 8
Age : 22 - 45 Year
Salary : -

Job Description

RESPONSIBILITY AND DUTIES:
Safety:
• Conduct Safety Induction for visitors.
• Participate in the office safety program, basic first aid responder.
• Ensure work is conducted in a safe and efficient manner and that a high level of safety
awareness exists in the office environment.
Controls:
• Performs and records inventory management of office supplies, safety award purchases.
• Maintains office records/files per Management Protection of Information guidelines.
• Prepares expense statements.
• Reviews/check and maintains records of staff contractor time sheets and expense reports.
• Maintains and monitors group vacation records.
Execution:
• Perform administration work for manager and site team.
• Maintain MPI protocol when administering sensitive information.
• Coordinates the overall administrative activities in providing efficient and effective office support services for the execution team.
• Support development of management presentations for internal and external audiences.
• Draft routine memos and reports.
• Administers all inbound / outbound mail, filing system, phone receptions.
• Provides secretarial functions relating to invoices, personnel work orders, immigration, expense reporting.
• Serve as a liaison with Human Resources (HR) to organize newcomers/visitors work permits/visas.
• Report payroll to HR (EM employees only) and maintain vacation records.
• Post Time-writing job numbers, monitor entries, ensure group members enter data, provide assistance as needed.
• Provide organization, planning, and administration of teambuilding and special work team arrangements, update team members list.
• Arrange travel, accommodation arrangements for VIPs and visitors.
• Coordinate with other secretaries regarding reports, appointments, etc.
• Carry out administration tasks, such as:
- Assist with meeting arrangements.
- Make travel bookings, conference arrangements, and events arrangements.
- Prepare letters, memos, presentations, faxes.
- Perform clerical and general office duties, word processing, record and files maintenance, mail distribution, and telephone reception.
- Copying, distribution, and shipping.
- Prepare and submit expense accounts.
- Process and maintain files for calling card, wireless, and pager orders.
- Prepare and submit business card/stationary orders for group members.
Systems:
• Travel Tracking: Records personnel travel movement/booking via PTS.
• Vacation and Out of Office Tracking: Records and maintains execution team records.

 

Requirements

REQUIRED KNOWLEDGE, QUALIFICATIONS, SKILLS, AND EXPERIENCES:

  1. Computing: Strong user of Microsoft PowerPoint, Word and Excel. Microsoft access, Visio, Time-writing, EXTRA, and SHARP timekeeping system and Good computing skills. 

  2. Interpersonal: Strong interpersonal skills required. Ability to interface with internal and external parties. Team player capable of working with multi-national staff, 3rd Party Contractors and all levels of EMOI and MCL management. 

  3. Office Management: Good organizational skills, filing, document tracking, travel management


Latest Jobs

Post Date 2018-11-06
Other Engineering, Bachelor, Closing Date : 29 November 2018
Post Date 2018-11-06
Electrical Engineering , Diploma, Closing Date : 19 November 2018
Post Date 2018-11-06
Other Engineering, Bachelor, Closing Date : 19 November 2018
Post Date 2018-11-06
Other Engineering, Other, Closing Date : 19 November 2018
Post Date 2018-11-06
Administrative, Bachelor, Closing Date : 19 November 2018
Post Date 2018-11-06
Oil/Gas Engineering, Other, Closing Date : 19 November 2018
Post Date 2018-11-06
Mechanical/Automotive Engineering, Bachelor, Closing Date : 19 November 2018
Post Date 2018-11-06
Administrative, Other, Closing Date : 19 November 2018
Post Date 2018-11-06
Administrative, Bachelor, Closing Date : 19 November 2018