Site Admin (CP-A137)

Maintenance
Job Placement : - 02 January 2013 - 16 January 2013
Level Education : 8
Age : 23 - 45 Year
Salary : -

Job Description

RESPONSIBILITY AND DUTIES:


Safety:

  1. • Conduct Safety Induction for visitors. 
  2. • Participate in the office safety program, basic first aid responder. 
  3. • Ensure work is conducted in a safe and efficient manner and that a high level of safety
  4. awareness exists in the office environment. 

Controls:

  1. Performs and records inventory management of office supplies, safety award purchases. 
  2. Maintains office records/files per Management Protection of Information guidelines. 
  3. Prepares expense statements. 
  4. Reviews/check and maintains records of staff contractor time sheets and expense reports. 
  5. Maintains and monitors group vacation records.

Execution:

  1. Perform administration work for manager and site team. 
  2. Maintain MPI protocol when administering sensitive information. 
  3. Coordinates the overall administrative activities in providing efficient and effective office support services for the execution team. 
  4. Support development of management presentations for internal and external audiences. 
  5. Draft routine memos and reports. 
  6. Administers all inbound / outbound mail, filing system, phone receptions. 
  7. Provides secretarial functions relating to invoices, personnel work orders, immigration, expense reporting. 
  8. Serve as a liaison with Human Resources (HR) to organize newcomers/visitors work permits/visas. 
  9. Report payroll to HR (EM employees only) and maintain vacation records. 
  10. Post Time-writing job numbers, monitor entries, ensure group members enter data, provide assistance as needed. 
  11. Provide organization, planning, and administration of teambuilding and special work team arrangements, update team members list.
  12. Arrange travel, accommodation arrangements for VIPs and visitors. 
  13. Coordinate with other secretaries regarding reports, appointments, etc. 
  14. Carry out administration tasks, such as:
  15. Travel Tracking: Records personnel travel movement/booking via PTS. 
  16. Vacation and Out of Office Tracking: Records and maintains execution team records.

Requirements

REQUIRED KNOWLEDGE, QUALIFICATIONS, SKILLS, AND EXPERIENCES:

  1. Computing: Strong user of Microsoft PowerPoint, Word and Excel, Microsoft access, Visio, Time-writing, EXTRA, and SHARP timekeeping system and Good computing skills.
  2. Graduated from Secretarial / Administration Institution.
  3. Working knowledge as a Site Admin min 3 years.
  4. English proficiency both in Conversation and Reporting.
  5. Interpersonal: Strong interpersonal skills required. Ability to interface with internal and external parties. Team player capable of working with multi-national staff, 3rd Party Contractors and all levels of management.
  6. Office Management: Good organizational skills, filing, document tracking, travel management.


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