CONTRACT ASSISTANT (CP-A10)

Personal Assistant
Job Placement : - 10 May 2012 - 24 May 2012
Level Education : 5
Age : 22 - 45 Year
Salary : -

Job Description

Responsibility and duties:

Developing Tender Documents :

  1. Help identify templates and go-bys
  2. Establish and manage the LAN directory
  3. Assist in document preparation (editing, typing, incorporating comments and changes, managing the master copy) 
  4. Format and standardize documents
  5. Coordinate reviews with functional experts
  6. Assist with translations

Support Tender and Contract Development Process :


  1. Coordinate placing of media announcements
  2. Issue invitations to bidders and coordinate issuing and receipt of pre-qual/bid documents (liaising with SBA as required) 
  3. Assist in reviewing Administrative submittals
  4. Handle correspondence with bidders, including proper recording, tracking documentation and filing. 
  5. Establish files and ensure compliance with filing requirements – (liaising with Information Management as required for storage of bids etc) 
  6. Arrange review and clarification meetings and coordinate required documentation e.g Attendance Lists, MoMs etc
  7. Track exceptions status of MCLs replies to such requests
  8. Conform documents as required
  9. Coordinate functional and gatekeeper reviews
  10. Assist in preparing award recommendation documents
  11. Coordinate security access requirements for pre-qualification and bid evaluations. 
  12. Track exceptions and 
  13. Assist in compilation, and coordinate issuing, of documents to BPMIGAS e.g, Procurement Plans, Award Recommendations, Contract copies. 
  14. Webex coordinator for ITT (where applicable)

Contract Execution: 

  1. Establish procurement correspondence procedures
  2. Establish procurement files
  3. Handle correspondence with contractor
  4. Assist in review of monthly reports, expediting reports and inspection reports
  5. Assist in verifying and processing invoices

 

 

Requirements

Required knowledge, qualifications, skills, and experiences:

  1.  College degree
  2.  Experience working in Procurement or other business function
  3.  Ability to be certified in PTK-007
  4.  Proficient in MS Office suite of software programs, Lotus Notes, etc.

 


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