CONTRACT SPECIALIST (CP-A06)

Procurement
Job Placement : - 10 May 2012 - 24 May 2012
Level Education : 8
Age : 27 - 45 Year
Salary : -

Job Description

Responsibility and duties:

  1. Gain alignment with the PMT on project contract administration needs, objectives and requirement
  2. Develop a Contract Administration Plan. 
  3. Lead internal kick-off meeting with Company personnel to review: contract terms and conditions, the change order process, and claims avoidance. 
  4. Coordinate external kick-off meeting with company and contractor personnel to review the coordination procedures, contract deliverables, change order process and business practices. 
  5. Ensure Contractors contract administration and subcontracting procedures and processes meet contract requirements
  6. Review/ comment on procurement procedures/ processes deliverables to assure compliances with companys requirement, and
  7. Review Contractors compliance with Companys prevention of information brokering and compliance with business standard guidelines. 
  8. Develop and execute administrative processes that advance the projects procedures, goals and objectives, 
  9. Monitor the approval process and verify compliance with invoicing and payment process. 
  10. Coordinate the Change Control Process, including : Amendments, Change Orders and other changes, 
  11. Timely and carefully monitoring of compliances with Liquidated Damages contract terms. 
  12. Coordinate the resolution of Contractor claims. 
  13. Coordinate the issue of any notice or suspension, cancellation, and/ or termination in line with contract terms. 
  14. Coordinate the preparation and issue of Milestone Completion Notice, Turnover Notices and the Acceptance Notice in accordance with the contract and approval process/ procedures, 
  15. Development and administration of any Performance Incentive Plan.
  16. Communicate with PMT on project contract administration & sub contracting activities, progress and issues, 
  17. Maintain close liaison with appropriate members of PMT (Engineering, Subcontracting, Construction QA, SHE) during execution. 
  18. Act as PMT liaison with EMGSC procurement. 
  19. Advice PMT of contract administration and subcontracting issues and steps being taken to mitigate consequences. 
  20. Participate in PMTs weekly/ monthly meeting with Contractor
  21. Capture and communicate contract administration and subcontracting lessons learned for the project.
  22. Maintain communication with UPP Contracts Administration manager and contribute to functional excellence
  23. Stay abreast of update to the Sourcing Handbook, major Capital Projects Supplement to the Sourcing Handbook, Procurement DOAG and other EMGSC procurement specific requirements. 
  24. Participate in functional sponsored/ required training, matrix meeting, and other Procurement events. 
  25. Coordinate Contract Administration Activities Reviews with and submit CA activity reports to UPP Contracts Administration Manager. 
  26. Mentor junior Contract Administrators, as required.
  27. Manage the Contract Close-Out Activity 
  28. Establish a close out agreement with Contractor (settlement of any outstanding items), 
  29. Verify and agree on final invoice, including release of retention, if any, 
  30. List and agree on contract’s surviving claims, 
  31. Resolve all contracting-related claims, 
  32. Ensure orderly turnover of project (with regards to contracting) to the operating organization.

 

Requirements

  1. Five years of Procurement experiences. 
  2. Intermediate to Expert Contracting Skills
  3. Experience in Construction, Maintenance, Drilling or Production Service Contracting
  4. Strong analytical, negotiation and communication skills
  5. BA/BS preferred
  6. Upstream experience would be very beneficial but not required


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